Page last updated: June 2022
We collect Personal Data through business interactions including, for example, website visitors, visits to Ultra locations, job applications, exhibitions and corporate events, public and charity events, and everyday transactional business activity. The following list shows the type of information that we may record for business purposes:
We may use your Personal Data to:
Use of overt CCTV is integral to us improving security control at all our locations and the quality of life for all people who work at our sites, visit our sites, or live near to our sites in an open and transparent manner and where we have legitimate reason to do so.
It is not our intention to electronically collect Personal Data from children and we do not promote or market our services to children without legitimate reason (engagement with schools and colleges for example). If you are a parent or legal guardian and you are concerned that your child has given us Personal Data, please contact our Group Data Protection Officer (please refer to the Further information section).
We respect your privacy and will not share any Personal Data collected from you via whatever means except when required by law, including (without limitation) compliance with applicable data protection and privacy laws or judicial proceedings, court orders or any other legal processes, without fair and legitimate reason to do so. Any Personal Data you share with us will be treated with care and only used for the purposes set out in this global Data Privacy notice. Ultra will not sell any of your Personal Data.
We are committed to ensuring that your Personal Data is secure. In order to prevent unapproved access or disclosure we have put in place technical and organisational measures to safeguard and secure the Personal Data we collect.
We generally retain your Personal Data for as long as needed to manage our relationship with you. We carry out periodic reviews of the Personal Data we hold to ensure it is up to date and accurate.
If you have any questions or concerns about this global Data Privacy notice or wish to exercise your rights our Group Data Protection Officer can be contacted via:
E-mail: [email protected].
Post: Group Data Protection Officer, Ultra Electronics, Unit C1 Knaves Beech Business Centre, Davies Way, Loudwater, Wooburn Green, High Wycombe. HP10 9UT.
We reserve the right to review the information contained in this global Data Privacy notice, please refer to this page frequently to view any changes or updates.
As part of any recruitment process Ultra collects and uses Personal Data relating to job applicants. This global Data Privacy notice applies to all prospective applicants and candidates during the recruitment and selection process for a role within Ultra. The application may be for a permanent, temporary or fixed term contract of employment as well as applications from candidates applying for an Apprenticeship or Graduate placement or to provide services via a Limited Company supplier agreement or through an Employment Agency or Umbrella Company.
In addition to the notice below and regardless of location, all applicants and candidates should read the privacy notices and statements displayed when applying using our HR Information System and any other Application Tracking systems in operation.
This statement is issued pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes Ultra Intelligence & Communications' Modern Slavery Statement for the period commencing 1 January 2022 and ending 31 December 2022 in accordance with the UK Government single reporting deadline mandatory requirement.
Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, labour exploitation and human trafficking collectively referred to as 'modern slavery' in this statement. These have in common the deprivation of a person's liberty by another to exploit them for personal or commercial gain. Ultra and our subsidiaries (Ultra I&C) have a zero-tolerance approach to modern slavery in any form.
Ultra I&C is committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to support prevention of modern slavery occurring in our business or in any of our supply chains.
Ultra I&C's Head Office is in the UK, and we have other global offices and facilities predominantly in the USA, Australia, and Canada. Ultra Electronics UK Holdings Limited is the main operating parent company, based in the UK.
Ultra provides application-engineered solutions in the key elements of mission critical and intelligent systems. Through innovative problem solving, using sustainable capabilities, and evolving technologies, Ultra delivers outstanding solutions to our customers’ most complex challenges in defence, security, critical detection, and control environments.
Ultra is organised into five Strategic Business Units (SBU):
Each SBU operates autonomously and holds responsibility for management of their respective supply chains. Policy and guidance are provided centrally from Head Office, Global ONE Ultra Procurement, and the UK Procurement Council with oversight from the Ultra Chief Risk Officer (CRO).
Ultra is committed to ensuring transparency in our business and in our approach to tackling modern slavery throughout our supply chains. To this end, the topic is discussed during Global ONE Ultra Procurement forums and UK Procurement Council meetings.
Global ONE Ultra Procurement and the UK Procurement Council in partnership with the CRO have determined that, in general, Ultra has a low dependency on goods and services from suppliers that present a high modern slavery risk. The goods and services procured by Ultra businesses are predominantly Commercial Off The Shelf (COTS) products, high-end technology, or consultancy/professional services from North America, the UK, Australia, or other lower risk territories.
The following steps taken by Global ONE Ultra Procurement and the UK Procurement Council support prevention of modern slavery in Ultra's supply chains:
Although ultimate responsibility for the implementation of the Modern Slavery and Human Trafficking Policy lies with the Ultra Board of Directors, this requirement has been delegated to the business Presidents/CEOs who are responsible for the implementation and control of the policy and monitoring compliance within their respective businesses and for ensuring risk assessment of suppliers is effectively managed.
Managing Directors and Presidents ensure that:
Ultra expects all suppliers to conduct business in an ethical, safe, and sustainable way and to comply with all applicable laws and regulations. Ultra communicates standards and expectations to suppliers in the following ways:
Ultra operates an independent, anonymous, and confidential reporting platform. The “Speak Up” platform is a global channel for any person who works for or with Ultra in any capacity to ask questions and report concerns they believe are a violation of the Ultra Codes of Conduct including those relating to modern slavery and human trafficking.
Business leaders hold responsibility for providing adequate and regular training to employees and contingent workers to ensure understanding of the risks of modern slavery and human trafficking occurring in their business and supply chains. This is supported by a comprehensive global compliance training programme with Ultra employees and contingent workers attend training covering topics included in the Ultra Code of Conduct during induction and via regular refresher sessions.
Global ONE Ultra Procurement and the UK Procurement Council provide advice, guidance, and training to teams with direct responsibility for supply chains. Our UK Procurement teams in each business are aware of the Home Office Modern Slavery Awareness and Victim Identification Guidance and the matter is a fixed agenda item at regular UK Procurement Council meetings.
During the reporting year Ultra has launched a global Ultra Supplier Code of Conduct. Suppliers commit to providing regular training to their employees including all minimum standards and requirements mandated by Ultra. In the scope of the code Ultra pledges to collaborate with suppliers providing necessary support to reach compliance with the code. Our Ultra Code of Conduct reinforces businesses are responsible for ensuring that suppliers and other partners operate with integrity and to high ethical standards.
The effectiveness of Ultra’s modern slavery policies is measured by:
Global ONE Ultra Procurement and the UK Procurement Council provide oversight and challenge to this measuring and review process.
During the reporting period commencing 1 April 2021 ending 31 March 2022 Ultra addressed the following actions recorded in the previous statement:
During the next reporting period we plan to:
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